A project information memoranda (PIM) is a report issued by the Council on customer’s request only, under Section 31 of the Building Act 2004 in relation with a property and a building project.

The purpose of a PIM

Since 2010, PIMs are no longer mandatory. The purpose of a PIM is to summarise the property information known to the Territorial Authority relevant to a building project. It is intended to assist the designer at design stage.

Although you can apply for a PIM at the same time as a building consent, it's better to do so beforehand, so you know all the matters that may affect your project before you submit a building application.

You can apply for a PIM using our Online Services (we recommend this method).


What information does a PIM contain?

A PIM must include information related to the property that could impact the project as below:

Authorisations

Drainage

Land information

  • Requirement to apply for a Building Consent.
  • Requirement to obtain a Resource Consent if the proposal does not comply with the District Plan and/or the Resources Management Act.
  • Requirement to obtain other authorisation from other Acts (i.e. food hygiene licences, alcohol licences).
  • Requirement to obtain an evacuation scheme under the Fire Service Act 1975 and/or access for people with disabilities, where necessary.
  • Details relevant to the existing network utility connections (i.e. water, sewer, storm water) to the property or adjacent to the property.
  • Each special feature/condition of the ground (i.e. erosion, natural hazards, including flooding, risk of contamination).
  • Heritage status of the property.

Please note: the following relevant information and services are also available:

  • Pre-application meeting: a service offered by the Council where you are given the opportunity to discuss the potential non-compliances of your project, at design stage with the Council’s officers (planners, building consent officers etc.).
  • Drainage information: you can order a drainage plan from the Council for $12.80 per plan - you can also obtained this information as and when required during the build and free of charge via the ‘before u dig’ website.
  • Ground level information: a “Christchurch City Council Benchmark Network” map application is available from  the Canterbury Maps website or a precise levelled benchmark from LINZ Canterbury Earthquake Precise levelling height dataset V1.1 can be sourced from the LINZ website.
  • Ground conditions information: a “CERA Land Check Zones and Technical Categories” map application is available from the Canterbury Maps website.

A PIM is not an approval to start work. Before you can start you will need a building consent.


How do I apply for a PIM?

To apply for a PIM only, fill in and sign the application form (Form B-002 as Doc 713KB or PDF 705KB) and submit it with: your plans, drawings, proof of ownership, and any supporting documentation listed on the PIM application check sheet (Form B-061 Doc 349KB or PDF 220KB).

You can submit your application:

  • Using our Online Services (we recommend this method)
  • By post
  • In person at any Service Centre. Please check here for locations and opening times.

Please note: We recommend applying for a PIM using Online Services. This will save you processing time and scanning fees. If you are applying for a combined PIM and building consent, see Applying for building consent instead.


Fees

Refer to the Regulatory and Property Information Fees Schedule.

The Council is currently required to issue a PIM within 20 working days. The statutory time limit begins once we have received all of the documents required, and the deposit has been paid.

The cost of processing a PIM is time-based, so the final fee cannot be calculated in advance as it depends on a few variables: complexity of the project, the quality of the information etc.  If you apply online, you will receive an invoice for the deposit. Otherwise, the deposit for the application is payable when you lodge the application.

Please note: the Council will credit part of the deposit if the final balance of charges is lesser than the deposit paid and may also use discretion in refunding part of the deposit if the application is withdrawn very soon after application and significant processing has not taken place.


Attachments

A Certificate Attached to Project Information Memorandum and a Development Contribution Notice (for developers) will be included if necessary in this report. The Development Contribution notice will also be attached to the building consent, and indicates what financial contributions are required to be paid and when.


Combined PIM/Building consent application

If you are applying for a combined PIM and Building Consent, please see Apply for building consent instead.


Withdrawing a PIM application

You can withdraw a PIM or consent application at any time. To withdraw an application, submit a Withdrawal Request  (Form B-014 Doc 385KB or PDF 123KB] online or drop it off at one of our Service centres.