In general, applications for low-impact events are required to submit:
Event details and description
- Health & Safety Management Plan
Waste Management Plan confirmation
- Fees may be applicable
- Approval of General Terms and Conditions for the use of Public Places
More complicated events that have more impact on the public, the park grounds, the traffic or/and the neighbourhood might require:
Food and/or special liquor licenses
- Traffic Management Plan
Public liability insurance
Building Consent (rarely)
Resource Consent (rarely)
It is advised that all events organisers take a few minutes to read through the General Terms and Conditions for the use of Public Places.
What public locations/sites are available for you to book?
Within the Christchurch City there are many public open spaces – parks, gardens, promenades, reserves and legal roads that are available to use. The sites available vary depending on the type of event or activity and due to the sensitive nature of these locations. Please contact us or email email@example.com for advice on the best suited venue to your event.
What is the Event Permit approval process?
Contact the Events Development team to discuss your event’s needs on 03 941 8999 or firstname.lastname@example.org.
Once your application has been lodged, you will receive a response within two working days and your event will be allocated to an Events Partnerships & Development Advisor who will be your first point of contact throughout the application process and answer questions pertaining to your event.
The Events Partnerships & Development Advisor will assess your request and let you know as soon as possible whether your event has been booked into the calendar and approved in principle. You will be provided with feedback if your request can't be approved in principle.
If approved in principle, you will receive a confirmation email and a request to provide further information including all the necessary supporting documentation and other approvals, which needs to be submitted.
Depending on the content of your event, we may also seek advice from other stakeholders (which includes other City Council departments, Transport for Christchurch and Christchurch Police among others) at various stages of the application process. If a legal objection to the event is raised which can't be resolved we will be unable to approve your event.
Applicants should be aware that the city centre events calendar is populated months in advance, so we advise getting in touch as early as possible for advice on availability.
Activity permits – weddings and filming
Bookings are required for wedding ceremonies in the Christchurch Botanic Gardens. Please contact our Call Centre on 03 941 8999 for more information.
Filming in Christchurch
In 2003, Film NZ officially recognised Christchurch City Council's support of the film industry by awarding it Film Friendly status. Filming applicants are required to apply for a filming permit.
Please contact the Events Development team at email@example.com. A minimum of ten business days notice is required for a crew of more than 10 people.
Permits might be required for trading and performing in the public places in our city.
Smokefree Public Places policy
In 2009, the Council adopted the proposed Smoke free Public Places Policy. The public is asked to refrain from smoking in Council-owned playgrounds and parks (including sports parks). Signage is displayed at parks and by playgrounds.
We invite all Events Organisers to promote and plan for a Smokefree event using the Smokefree Events - tips for implementation Guidelines [PDF 2.47MB].
Equity and Access for People
As a leading advocate for all citizens of Christchurch, the Council has responsibilities to advocate for access and equity issues as they relate to people with disabilities. The Council encourages all events organisers to promote and plan for an Accessible event using the following resource: Accessible Events Check-list [PDF 65KB] as non-exhaustive guidelines.
Courses for event organisers
Learn how to plan, organise and promote your own community recreation programme or event. The Council Recreation team regularly runs workshops throughout the year: Get Set Go! and Spread the Word! These workshops and guides have been designed in collaboration with Wellington City Council. We also collaborate with other education providers from around New Zealand to bring you exciting and current workshops from time to time.