Place-making projects are a great way for communities to take responsibility for creating opportunities or solving problems in their local neighbourhoods. They can often create new networks, channel energy and facilitate local creativity and innovation.

Things to consider before you get started.

Why are you doing this?

A useful first step is to understand if there is an identified need that the proposed place, thing or event will meet, and if there is a shared community desire for it. It is also important to consider who will lead and drive the project. Good project planning is needed to turn ideas into achievable actions and clear deliverables.

What do you want to achieve?

Consider both the process and the end result. Successful community projects are inclusive and collaborative. They are just as successful at building community and individual capacity and connections as they are at creating places, things or events.

Who is available to help?

People are the most important resource in a project. Consider who will lead the various steps. Who are the other people, groups and agencies that might contribute the necessary energy, time, commitment, creativity, diversity, skills, knowledge, experience, connections to business and other community members, project management, financial and material resources, labour, and guardianship.

Are there existing groups that do or have done similar projects? Christchurch is full of passionate people doing great work in their communities. Ask around to see if there is a group that you can join or get involved in your project.  People from groups that have successfully created projects can also be a great mentoring source.

How much time will it take? 

The amount of time required to plan, design and deliver a project can vary greatly depending on what it involves. Sometimes it is the smallest or unexpected things which can hold a project up. See Place-making ideas and local success stories to get an idea of what you need to allow for in terms of timeframe. Don't be put off if the timeframe is longer than expected. Often the best results come from taking the time to connect with others to plan and promote your project.

Talk to your local Council Community Development Advisor (CDA) or Community Recreation Advisor (CRA) about your idea and the things you may need to consider (see below).

Which tools will you use?

There are a range of tools available to help you plan, design and deliver your project. Before getting started, identify which tools you’ll use to deliver the best results. See Tools, resources and organisations to help you deliver your idea.

What size budget do you need?

This will vary greatly depending on what you are planning to do. It is a good idea to have at least a small budget to account for possible venue hire or materials. See Funding your project.

You can also ask your local CDA/CRA for advice on sources of funding for your project and how to access free or discounted community equipment and resources. 

What potential issues or problems may occur?

A number of issues or problems may occur when implementing your project, whether anticipated or unexpected. These may be generated by division within the community, by the need to obtain access to the project site, obtain regulatory consents and/or secure funding and other assistance. The following may assist:

Issue or problem Tips to consider
No support from local community.

Discuss your idea with others in the community. Does your project need to be tweaked to encourage wider community buy-in?

Think about existing community groups in your area that could help you to develop your idea.

Use the Council’s CINCH database, or talk to your local Community Development or Recreation Advisor (CDA/CRA - see below), to find any such groups.

Starting a new group when an existing group is doing a similar project.

Consider joining or working with the existing group on this project. One group is a lot more effective than two groups working separately. You also don't want to split community time, energy and money on two projects.

Engaging with the Council.

The Council is a big organisation with many functions and sometimes conflicting processes and requirements. Your local CDA/CRA is able to help you find the right people to talk to.

Obtaining necessary land owner permissions and/or regulatory consents.

Consider:

  • If the project site is publicly or privately owned. If you plan on using any Council spaces or assets it is likely that you’ll need some form of land owner permission and public liability insurance.
  • The District Plan zoning of the project site, as this could impact on activities and any buildings or structures proposed, e.g. they may require resource consent.
  • Any buildings or structures proposed, as they may require building consent.
  • If the nature of the activity requires any other regulatory consent (e.g. park booking, event permit, temporary road closure, traffic management plan, lighting plan).

Contact your local CDA/CRA to run through your idea first before you commit too much time, cost and effort to it. They can help you find out what, if anything, is required and how to get it sorted.

Meeting criteria for funding assistance.

Your local CDA/CRA can help you identify potential funding sources and advise on how your project could meet the associated eligibility criteria.

Expecting the Council to make your idea happen.

The Council doesn’t have the capacity to do everything and must focus its limited resources in identified priority areas. Are there people with enthusiasm, energy and commitment in your community who can help to lead and deliver place-making projects?

Contact your local CDA/CRA for advice as to the extent to which the Council may be able to help, if needed.

How can the Council help?

The Council’s local Community Development and Community Recreation Advisors (CDAs and CRAs) are based within the seven community board areas. They can be a good first contact to run through your project and help you identify what is needed. They can assist by connecting you to other areas of the Council to help with information and any Council requirements, such as regulatory consents. Contact them through your local Community Governance Manager.

Community Development Advisors (CDAs)

CDAs provide a range of services and support for community-led projects, including:

  • information about existing strategic plans and community facilities and spaces;
  • initial connections to the right people in the Council, e.g. the Council unit which 'owns' assets such as public parks and other infrastructure like roads and street furniture;
  • ongoing contact with you, including facilitating meetings/contact with the Council’s asset owner;
  • advice about making connections within and engaging with your local community;
  • workshop facilitation;
  • advice about skills development and capacity building within the community;
  • support with problem-solving;
  • advice about how to prepare a feasibility study and/or business plan.
  • information about likely costs and assistance with identifying possible funding sources; and
  • advice on how to get community board support for your project and funding for any associated capital works.

Community Recreation Advisors (CRAs)

CRAs support community recreation and sporting groups and organisations to strengthen and create opportunities for people to be more active more often.

They do everything the CDAs do, as well as:

  • support the organising and running of community events, including information about community facilities and spaces; and
  • help develop skills for communities looking to run their own recreation activities.

To connect with a CDA or CRA, contact the Community Governance Manager from your local Community Board by calling the Council on 941 8999.(external link)

 

Every community-led project is different and the process to achieving it often is too.

Most place-making projects generally follow these steps

 

1. Getting started

Determine what you want to do, why, who is available to help, how long it will take, what size budget you’ll need and if an ongoing commitment is required. This could include preparing a feasibility study and/or business plan.

In addition to advice from the Council, there are a number of tools, resources and organisations to help you deliver your idea including:

  • Establishing a project group.
  • Neighbourhood skills audit.
  • Review existing strategic plans and statutory documents.
  • Get Set Go event planning.
  • Other helpful organisations, especially local community groups who may already be established in your area and can link you up to other people and resources.

 

2. Identify issues

Think about the issues and proposed space for your project. This could include a SWOT analysis of its strengths, weaknesses, opportunities and threats. 

Tools, resources and organisations to hep you deliver your idea include:

  • Appreciative inquiry
  • Asset mapping

3. Identify your vision

Create a clear vision of what you want to achieve. 

Tools, resources and organisations to help you deliver your idea include:

  • Charrettes
  • Enquiry by design
  • Design competition/workshop

4. Identify constraints

Determine what potential issues or problems may occur as the project unfolds. These may include seeking land owner permissions and/or regulatory consents.

In addition to advice from the Council, tools, resources and organisations to help you deliver your idea include:

  • Existing strategic plans and statutory documents.
  • Legal requirements, such as obtaining building and resource consent.

5. Obtain funding

Think about creative solutions or potential partners that can contribute to your project and help keep costs down. 

(external link)Sources of funding your project could include:

  • Council funding sources.
  • Non-Council funding sources.

6. Delivery

What are the things that need to happen to ensure your project is delivered successfully? In addition to advice from the Council, see tools, resources and organisations to help you deliver your idea.

7. Implementation

The delivery of a community plan, for example, may anticipate the implementation of capital works by the Council, such as a streetscape upgrade. Contact your local CDA/CRA about how to try to get the community’s objectives onto the Council’s radar for funding and implementation. There may also be some other capital works planned that your project could fit in with. 

 

Use these details to contact your Community Development Advisor or Community Recreation Advisor in your ward.

Contact Ward Phone Email
Andrea Wild
Community Development Advisor
Banks Peninsula Ward
(Lyttelton/Mt Herbert subdivision)
03 941 5605
027 205 3769
andrea.wild@ccc.govt.nz
Philipa Hay
Community Development Advisor
Banks Peninsula Ward
(Lyttelton/Mt Herbert subdivision)
03 941 5604 philipa.hay@ccc.govt.nz
Trisha Ventom
Community Recreation Advisor
Banks Peninsula Ward
(Lyttelton/Mt Herbert subdivision)
03 941 5642 trisha.ventom@ccc.govt.nz
Robin Arnold
Community Development Advisor
Banks Peninsula Ward
(Akaroa/Wairewa subdivision)
03 941 5683
027 306 0324
robin.arnold@ccc.govt.nz
Jane Harrison
Community Development Advisor
Banks Peninsula Ward
(Akaroa/Wairewa subdivision)
03 941 5688
027 206 8790
jane.harrison@ccc.govt.nz
Heather Davies
Community Development Advisor
Coastal-Burwood Ward 03 941 5314
027 665 2541
heather.davies@ccc.govt.nz
Anna Langley
Community Development Advisor
Coastal-Burwood Ward 03 941 5584
027 298 2103
anna.langley@ccc.govt.nz
Jacqui Miller
Community Recreation Advisor
Coastal-Burwood Ward 03 941 5333
027 637 7927
jacqui.miller@ccc.govt.nz
Natalie Dally
Community Development Advisor
Fendalton-Waimairi-Harewood Ward 03 941 5326
027 220 7248
natalie.dally@ccc.govt.nz
Lisa Gregory
Community Recreation Advisor
Fendalton-Waimairi-Harewood Ward 03 941 6729
027 227 3064
lisa.gregory@ccc.govt.nz
Marie Byrne
Community Development Advisor
Halswell-Hornby-Riccarton Ward 03 941 6502
027 471 6539
marie.byrne@ccc.govt.nz
Karla Gunby
Community Development Advisor
Halswell-Hornby-Riccarton Ward 03 941 6705
027 706 5684
karla.gunby@ccc.govt.nz
Sam Holland
Community Recreation Advisor
Halswell-Hornby-Riccarton Ward 03 941 6889 samantha.holland@ccc.govt.nz
Sol Smith
Community Development Advisor
Linwood-Central-Heathcote Ward 03 941 6634
027 229 4157
sol.smith@ccc.govt.nz
Rochelle Faimalo
Community Development Advisor
Linwood-Central-Heathcote Ward 03 941 8027
027 217 7253
rochelle.faimalo@ccc.govt.nz
Emily Toase
Community Recreation Advisor
Linwood-Central-Heathcote Ward 03 941 5216 emily.toase@ccc.govt.nz
Trevor Cattermole
Community Development Advisor
Papanui-Innes Ward 03 941 5407
027 706 9016
trevor.cattermole@ccc.govt.nz
Stacey Holbrough
Community Development Advisor
Papanui-Innes Ward 03 941 8102
027 229 4156
stacey.holbrough@ccc.govt.nz
Helen Miles
Community Recreation Advisor
Papanui-Innes Ward 03 941 5409
027 490 7618
helen.miles@ccc.govt.nz
Jay Sepie
Community Development Advisor
Spreydon-Cashmere Ward 03 941 5102
027 204 0727
jay.sepie@ccc.govt.nz
Gail Payne
Community Development Advisor
Spreydon-Cashmere Ward 03 941 8051
027 505 4110
gail.payne@ccc.govt.nz
Emma Pavey
Community Recreation Advisor
Spreydon-Cashmere Ward 03 941 5107
027 689 0072
emma.pavey@ccc.govt.nz