A project information memoranda (PIM) is a report issued by the Council under Section 31 of the Building Act 2004 at the request of an applicant. The report will provide information relevant to a proposed building project.

While it is no longer mandatory to apply for a PIM there is a benefit for the designer to obtain one at the design stage. The purpose of a PIM is to summarise the property information known to the territorial authority relevant to a building project.

Although you can apply for a PIM at the same time as a building consent, it's better to do so beforehand, so you know all the matters that may affect your project before you submit a building application.

You can apply for a PIM using our recommended method Online Services(external link).

A PIM must include information related to the property that could impact the project as below:

Authorisations Drainage Land information
  • Requirement to obtain a building consent.
  • Requirement to obtain a resource consent if the proposal does not comply with the district plan and/or the Resource Management Act.
  • Requirement to obtain other authorisation from other Acts (e.g. food hygiene licences, alcohol licences).
  • Requirement to obtain an evacuation scheme under the Fire and Emergency New Zealand Act 2017
  • Notification to Heritage New Zealand Pouhere Taonga if it is a listed property
  • If access and facilities for persons with disabilities are required.
  • Details relevant to the existing network utility connections (i.e. water, sewer, stormwater) to the property or adjacent to the property.
  • Each special feature/condition of the ground (e.g. erosion, natural hazards, including flooding, risk of contamination).
  • The heritage status of the building.
  • If section 75 (construction of building on 2 or more allotments) applies.

Please note

The following relevant information and services are also available:

A PIM is not an approval to start work. Before you can start you will need a building consent.

To apply for a PIM only, fill in and sign the application form (Form B-002 as Doc [DOCX, 425 KB] or PDF [PDF, 257 KB] ) and submit it with plans, proof of ownership, and any other information that is relevant to your project as listed on the PIM application check sheet (Form B-061 Doc [DOCX, 75 KB] or PDF [PDF, 86 KB]).

You can submit your application:

Please note: We recommend applying for a PIM using Online Services(external link). This will save you processing time and scanning fees. If you are applying for a combined PIM and building consent, see Applying for building consent instead.

Refer to the Regulatory and Property Information Fees Schedule.

The Council is currently required to issue a PIM within 20 working days. The statutory time limit begins once we have received all the documents required, and the deposit has been paid.

The cost of processing a PIM is time-based, so the final fee cannot be calculated in advance as it depends on a few variables such as the complexity of the project, the quality of the information etc. 

If you apply online, you will receive an invoice for the deposit. Otherwise, the deposit for the application is payable when you lodge the application.

Please note: The Council will credit part of the deposit if the final balance of charges is less than the deposit paid and may also use discretion in refunding part of the deposit if the application is withdrawn very soon after application and no significant processing has taken place.

The PIM may include a:

  • Development Contribution Notice (Section 36) will be included if the project requires financial contributions to be paid, the amount and the date payment is required.
  • Certificate attached to project information memorandum (Section 37) will be included if a resource consent(s) are required for the proposed project.

If you are applying for a combined PIM and Building Consent, please see Apply for building consent instead.

You can withdraw a PIM or building consent application at any time.

To withdraw an application, submit a Withdrawal Request  (Form B-014 Doc [DOCX, 373 KB] or PDF [PDF, 275 KB]) online or drop it off at one of our Service centres(external link).